Minutes – March 2016

The CVHOA met at 7 p.m., March 9, 2016, with Scott Auger presiding.  Present were Waite Warren, Gary Bulman, Lauren Earnhardt, Joan Purvis, Mary Hinson, Erin Loftus, Tucker Bullock, and J. G. DePoy.

The minutes of the January 12, 2016 board meeting were read and business from that meeting was reviewed, with updates given by members involved.

Waite reported that beaver activity still appears to have ceased on the pond.  Gary reported that he has had several conversations with Clint Johnson about repairs to the minor erosion in the channel (spillway).  Clint indicated that he would try to stop by and assess the situation, but he has not had time.  Gary also spoke with Clint about re-grading the low-lying area near the intersection of Coronado Way and Warren Avenue.   Clint is aware of both trouble spots, and Gary will get back in contact with him to follow up.

Zsolt was unable to attend, but in an email he let us know that, “It is official.  The USGS (federal government) accepted the proposed name of  ‘Maynard Pond’.  So forever the location will be acknowledged as such in the US Geographic Names database.  I can forward the news to Town of Cary Mapping department, but wanted the Board to learn of it first.  So the feds, the state, the county, and town should all be on the same page with the acknowledged name.”  Zsolt also emailed that he will be following up on the trees below the dam and will be hiring a crew to do the tree work discussed at the January meeting.  He would also like to have a light duty Spring Cleanup once the initial spring growth has come in around the pond.

Scott reported that there has been no additional contact with the Town of Cary regarding the pond.  He recommended that mid-year we should check the Town of Cary budget to see if anything has in fact been allocated for their “due diligence” to assess the pond and issues related to it.  Scott said that if the Town ultimately declares it has no interest in Maynard Pond going forward, CVHOA should request a letter from the Town stating so in writing and stating that we are no longer obligated to provide public access to the property.  The question of posting No Trespassing and Private Property signage was again discussed, but it was generally conceded that doing so would put us in the position of having to enforce the posted bans, which we are not at present equipped to do.  This issue can be re-visited at future meetings.

Lauren provided the Treasurer’s Report and the Approved Operating Budget for 2016.  As of 2/29/2016, the General Fund balance was $4,480.78 and the Money Market (Repair) Fund balance was $15,657.76, for a total of $20, 138.54.  Dues notices went out in January and will go out again in June.  A motion was made and carried to approve the Treasurer’s Report.

Erin wishes to remain “Acting” Secretary for the time being.  There was some discussion as to whether her signature should be added to the bank’s roster of those who can sign CVHOA checks.  Mary Hinson, former Secretary, is still an active board member and is able and willing to perform this function if needed.

The next meeting was scheduled for Wednesday, May 11 at 7 p.m.  Scott again expressed the need for a Vice President and asked for help enlisting someone for the office.  We still need to set a date for a General Membership Meeting in the spring; this will be added to the agenda for May.

Scott opened the floor for discussion of the idea, raised at the January meeting by Tucker, to transition the CVHOA from a homeowners’ association into a 501(c)(3) non-profit, with a new name such as the Maynard Pond Preservation Society.  Joan’s copy of the original articles of incorporation helped us clarify that the CVHOA was structured at the outset as a non-profit corporation.  Gary suggested that Lauren ask CVHOA’s tax preparer for some advice about our financial status and what might be involved in changing it.  Scott asked Tucker if he would also investigate further and report back at the May meeting.  There was general agreement that this is an avenue we’d like to pursue but that we need to learn more about it.

The meeting was adjourned at 8:00 p.m.